Record an advance paid to a supplier
Record real money paid before the matching purchase is entered.
Reviewed 9 October 2026
WHERE TO GO
Money → Pay
Step by step
Select the correct supplier and actual cash or bank source.
Enter the payment amount and date.
Describe it as an advance so it is easy to find.
Choose Record transaction.
Review the party ledger now and again after the supplier purchase is recorded.
What to check
- The payment appears on the supplier account even if there was no outstanding purchase at the time.
Things to know
- Do not add a fake purchase to make the advance look paid against a bill.
- Do not assume a later invoice silently consumes every earlier advance; verify the invoice and party positions.